It lets you organize and work with all your documents bookmarks, email messages, text files, images, PDFs in one place, regardless where they come from. DEVONthink keeps all your information in one easy-to-backup database, and. DEVONthink is a smart document management solution for Mac. DEVONthink keeps your valuable data organized and presents it in the way you want. Users of the new DEVONthink 3 should refer to the updated version of this post. Link DEVONthink Documents to Other Apps.Joe’s Recommendations for Getting Stuff into DEVONthink. This post applies to DEVONthink Pro (Office). Whether you’re starting from scratch with newly created data or importing content from existing files or Internet sources, DEVONthink offers many mechanisms for collecting information. Although this tutorial features DEVONthink Pro Office. We advocate using a folder in your home directory, like /Databases, and never put them in a. DEVONthink has long been a favorite database application on the Mac due to its useful features. In fact, the biggest problem you may have is deciding which method you should use to put a particular piece of information into your database. DEVONthink stores the databases where you created them. While the app does have a built-in web-based sharing mode, I needed full access. But recently a change in working style necessitated that I needed access to my DevonThink databases from two different computers. I'm a big fan of DevonThink Pro and its role in my home office. In this chapter, I begin by discussing what you can put in DEVONthink and helping you figure out where you want DEVONthink to place newly added content by default. Cure for a DevonThink database that won't open. With this important decision out of the way, I then explain the major ways of adding data. DEVONthink Professional and DEVONthink Pro Office prompt. I finish with Joe’s Recommendations for Getting Stuff into DEVONthink, a topic aimed at helping you come to grips with all the choices. DEVONthink Personal automatically creates its database (it supports only one) when you first launch it. In case you’re wondering what kinds of documents you can put in DEVONthink, the answer is any kind at all! DEVONthink can index anything containing text, and it can display nearly any kind of text or graphics file, most audio and video files, and even documents from Microsoft Office and Apple’s Pages, Numbers, and Keynote apps.Įven if you import a document that DEVONthink can’t display, the document can stay in the database, and you can open it using another app (see Edit Documents in External Apps). Neither option requires the DevonThink program to be open to work.Decide Where Your Documents Will GoĪs you use DEVONthink, you can put each document in a specific group, in a catch-all inbox-perhaps in any of several databases-or in the global Inbox. Another option is the “clip to DevonThink” extension available to both Safari and Firefox users. Not only can there be things going on in memory that havent been stored to disk. One such plugin is the DevonThink dashboard widget, which allows users to input notes quickly. DEVONthink databases are dynamic, and Dropbox isnt designed to handle that. Mail and Microsoft Exchange, as well as other popular Unix-based programs such as Mozilla Thunderbird.Īlthough DevonThink is a full-featured program, it comes with several ancillary plugins that extend its usefulness beyond the actual DevonThink program itself. One of the DevonThink’s other main features is its ability to archive emails through its import program. DevonThink also includes a number of smart groups (you can add others, too) for easy reference as well. The app contains a separate tag browser that makes finding files easier, provided that you tagged them when you imported them, of course. Tags are also prevalent throughout DevonThink and compliment the OCR scanned documents. The fact that the feature works as well as it does is equally important to its viability in an office setting. Assuming many offices do as I do and scan important documents into a hard drive, the ability to create searchable databases of thousands of physical documents is arguably the most important feature of DevonThink. The OCR feature is huge for offices seeking to go paperless.
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